RFA Submission Rules
Failure to meet the requirements below will result in rejection of the RFA with no further review. All RFAs are inspected and validated for complete and accurate information before entering the review process.
- All RFAs must be submitted electronically before the published deadline by the company and submitted as a package on the INFUSE Sharepoint site. All submissions are timestamped and certified by the submitters XCAMS account to be complete and accurate. E-mailed RFAs are not accepted.
- RFAs cannot be modified after submission. They can be withdrawn and resubmitted before the deadline. INFUSE staff cannot modify RFAs other than correcting typos.
- The technical narrative has a 10 page maximum excluding references and a maximum 2-page appendix for images and tables. Any pages in excess are truncated and discarded.
- The company PI must be a technical staff member and employee of the company submitting the RFA.
- Foreign-controlled companies are welcome to participate; however, they must have a legal subsidiary with a U.S. address. All companies must have a valid US DUNS number and be registered in the U.S.
- A company must provide a minimum 20% cost share of the total project value as detailed in the required budget estimate worksheet.
- Only one partnering laboratory is permitted per RFA. However, the laboratory can collaborate with other labs through a Memorandum Purchase Order (MPO). The laboratory PI must be a technical staff member and employee of the partnering laboratory.
- The U.S.-registered company must agree to terms and conditions within either a standard or SBIR DOE CRADA and execute a negotiated agreement before work can commence.
- Laboratory PIs must have the necessary expertise, time and resources to perform the work in an effective manner. The laboratory PI must perform a minimum 25% of the laboratory scope.
- The participating laboratory cannot subcontract out more than 50% of the work.
- A record-of-discussion must be part of the RFA showing mutual agreement between the company and laboratory PIs regarding the scope of work signed by the PIs. If the RFA requires use of specialized, high-demand laboratory facilities, the laboratory PI’s supervisor must also sign indicating the resource will be available.
- Currently, universities participate as subcontractors either through the company directly or through the national laboratory. All subcontracts must be broken out in the cost estimate spreadsheet.
For any questions concerning the above requirements, companies are encouraged to contact email@example.com via e-mail before submitting an RFA.